GENERAL INFORMATION

Thank you for expressing interest in using our facility. We ask that you take a few moments to 
read the following required information. Please feel free to discuss with staff any questions or 
concerns you may have in order to fully understand these requirements.

APPLICATION AND PERMISSION FOR EVENTS

RENTAL APPLICATION AND HOLDING DEPOSIT:

Rental of the hall is subject to established fees, scheduling policies, and event activity requirements. 
We require a deposit to hold any date.

CONFIRMATION:

The party using the facility shall not advertise the use of the facility until the contract is signed and paid in full. 
Approximately 90 days before your event, you will be sent notification of the tentative balance of your account. 
Your balance should be paid in full 60 days before your event. 
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PAYMENT OF FEES, DEPOSITS, AND CHARGES:

All fees are to be paid in full at least 60 days prior to the event date. 
Failure may result in your event being canceled and reservation date released. 
Personal checks, Cashier's Checks or Money Orders made payable to:
the 'City of Los Angeles, Dept of Rec. and Parks' will be accepted. 

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CANCELLATIONS:

Postponement prior to 60 days $50.00

Cancellation prior to 60 days $100.00

Cancellation or Postponement within 60 days 40% of all fees or $125.00 
whichever is greater. 

REFUNDS:

All refunds will be processed as soon as possible following the event. It will take approximately 
4 to 6 weeks to receive the portion of your deposit, which is to be refunded. 
The return of your deposit will be subject to the approval of the Monitor assigned to your event. 
For example, if in the opinion of the monitor, the facility has sustained any damages as a result of the event, 
appropriate fees for repair of such damages will be deducted from your deposit. 
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RESPONSIBILITIES ACCEPTED IN SIGNING THE CONTRACT:

Permission to use the facility is granted subject to observance of all rules and regulations. 
The Event may be stopped and/or canceled for violation of any rule or regulation 
at any point in time by Event Monitor. 
The facility and parking area must be vacated 30 min. after your event or 
there will be an additional hourly charge. 
The responsible person signing the contract or a formally designated representative must
 be present at all times stated on the permit. 
It is the responsibility of the person signing the contract to see that the premises are properly cleaned 
and vacated as agreed in the contract. 
If there is any damage/graffiti or trash left behind, charges will be deducted from your refund. 
The Department of Recreation and Parks will not assume any responsibilities for the damage or 
loss of any merchandise or other effects left in the facility before during or following the event. 
Closing time for all events is 12:00am unless scheduled to close at an earlier hour. Alcohol service 
must cease 60 minutes before the end of the event time. Music or other entertainment must 
stop 15 minutes before ending time. 

EVENT MONITORING:

At least one monitor shall be assigned to your event. 
He/She shall be responsible for and have complete authority over the facility being used, 
all equipment, participants, and activities. 

DECORATIONS:

Masking tape and string are allowed only in designated areas. Tacks, nails, staples, duck tape, 
glitter, or confetti are strictly prohibited. 
Glass dinnerware and hurricane lamps are prohibited. 
Lighted candles and open flame of any sort is prohibited. 

EQUIPMENT:

Public address and business meeting equipment is not available. 
We have no storage space for your items; they must be brought with you and removed on t
he day of your event during paid pre/post-event time ONLY. 
We have no storage space for rental equipment or supplies. All such items must be removed 
from the premises at the conclusion of the event. 

ALCOHOLIC BEVERAGES:


Only Beer and Wine can be served and can not be sold. 
Security personnel as well as event staff will be required. 
Security personnel and event staff will require ID from all guests. 
Non-alcoholic beverages must be in sealed plastic bottles and inspected by event staff 
prior to your event. Glass cups, plates, or pitchers, of any type may not be used. 
Alcoholic beverages may not be consumed in parking or any other exterior areas beyond the hall. 
Alcoholic beverages may not be brought into the facility by anyone other than the contracted vendor. 
Guests who become overly intoxicated or antisocial in any manner, according solely to the 
event staff or security personnel will no longer be served and/or transportation will be provided 
at the cost of the permittee to have the guest taken home. 
If the event indicates high juvenile (under 21 years of age) participation and alcohol is being served, 
a hand stamp will be provide for those over 21 years and the event must end at 10:00pm. 
If no alcohol is served during such and event, it may go on until 12:00am. 
Alcohol service must cease 60 minutes before the end of the event time.
Any violations of policy concerning the event are subject to immediate suspension or cancellation.

SECURITY/EVENT MONITOR:

Security personnel assigned to the facilities are authorized to:

Allow guest, with invitations only, to enter premises or you must supply the event 
monitor with a guest list, or designate a person to stand at the door with the monitor. 
Prevent the consumption of alcoholic beverages in parking areas and any exterior areas beyond the hall. 
Prevent the bringing of alcoholic beverages into the building from the outside. 
Prevent the serving of alcoholic beverages to guest under 21 years of age. 
Professionally remove uninvited guests and handle disputes that may arise between guests. 
Arrive at the facility 30 minutes before the event time and remain on duty until
all of the invited guests have left the facility and parking areas. 
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PROPER CLEAN-UP:

Improper clean up which causes our maintenance staff to perform additional duties, will require 
deductions from your refundable deposit. A report filed by the Event Monitor will be given to
 the Director-in-Charge who authorizes all refunds. Any refund due to you will be returned by mail 
approximately 4 to 6 weeks following your event. Clean up equipment (mops, brooms, 
trash containers, trash liners, and towels) will be supplied for proper event clean up. 

Proper clean up requires those responsible for signing the contract to provide and organize the labor for:

*Removing all decorations, trash, and debris from the used portions of the facility, 
 including the lobby, and restroom areas. 
*Mopping of any spillage in the used portions of the facility, including lobby, and restrooms. 
*Removing filled trash liners from the trash containers tying and placing these 
  filled liners outside the building in the area designated by the Event Monitor. 
*Wiping all counters and tables. 
*Performing any other event related clean up tasks as designated by Event Monitor.

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FINAL REMINDER AND ADDITIONAL REMINDERS

No use of City telephones. 
No use of City office space for event related activities. Other arrangements for changing clothes, 
private spots, etc. must be planned. 
No use of Staff Break room, or kitchen type facility. Other arrangements for refrigeration, 
prep areas, etc. must be planned. The responsible person signing the contract or his/her formally 
designated representative must be present throughout the event. The Hall must be used during 
paid time periods only, any other arrangements must be approved by the Director-in-Charge 
and will be added to the permit. 
Maximum capacities are strictly enforced.
a. Ballroom - 200 maximum
b. Lower Classroom (s) - 60 maximum
c. Gallery - 75 maximum 
Doors will be closed when the maximum capacity is reached. 
Patio Arcade area is not available for rental from Mid-May thru Mid- September. 
The parking lot is a separate operation and each vehicle entering the parking lot will be charged 
a parking fee, when applicable. The reservation fee does not exempt permittee, guests, or 
service providers from paying applicable parking fees. 
Metered Parking Fee applies for all events. 
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FROM THE STAFF 
CITY OF LOS ANGELES – DEPARTMENT OF RECREATION AND PARKS
3800 Stephen M. White Drive – San Pedro, CA – 90731
Phone: (310) 548-7554 – Fax: (310) 548-7561 
Email: CabrilloBB@RAP.LACITY.ORG